Having success in using TranSTEP depends on several factors:
1. In order to recruit participants to the TranSTEP group there must be a shared understanding among a sufficiently broad set of potential participants that the issue needs an integrated assessment.
2. The initiator of the TranSTEP process, or the targeted user of its results, needs to have sufficient openness to learn from the TranSTEP group. Such openness can be triggered by public controversies, but is sometimes restricted by institutional mandates, hierarchies or cultures.
3. The robustness and credibility of the outcome of the TranSTEP process will crucially be affected by the quality of deliberation. An experienced facilitator, a good discussion climate and sufficient time for discussion must be ensured.
4. There must be sufficient amount of resources (time and money) in the secretariat to host the meetings and potentially pay the travel and accommodation costs of the participants.
The process necessarily requires a certain availability of time and money. As the actual unfolding of the TranSTEP process will depend on the problem formulation it is hard to give a general estimation of the actual costs involved.
There needs to be available time for follow-up during the process by the initiating institution and an estimated minimum of two person months for the secretarial work. For complex problem formulations with potentially large numbers of existing assessments to review, more secretariat resources for assessment review will be required.
For controversial issues it can be expected that the TranSTEP group will need to increase the number of meetings in order to conclude, also increasing the costs. There will also be costs related to initiating new assessments, if the TranSTEP group believes that this is required. The costs will largely depend on the nature of these new activities and can therefore not be given a generic estimate.
The total expenditure will further depend on whether TranSTEP group are directly remunerated or participate as part of their vocational duty. The costs can be reduced if the participants are recruited from a relatively limited geographical area, reducing budgets for travel and accommodation.